TEST 2026/27 Core Insurance

Toowoomba Regional Council is collecting and managing your personal information in accordance with the Information Privacy Act 2009 (Qld) and the Public Records Act 2002 for the purpose of remaining in contact with you, administering, assessing and awarding support payments. The information provided in this form and supporting documents will be accessed by authorised members of Toowoomba Regional Council. The information provided within this form and in any related documentation and discussions may be provided to members of the administration team to assist Council in processing your form. By submitting this form, you consent to Council publishing the organisation's name, project description and amount funded on our website and Council endorsed publications. This information may also be used for promoting Council's core support program. To understand how your personal information is managed, refer to Council’s Privacy, copyright, disclaimer & accessibility guidelines.

Approval for payment, including any terms and conditions, forms part of this Funding Agreement. Once submitted, this document forms an agreement between the organisation listed herein and Toowoomba Regional Council for financial (or other) support as described below.

Definitions:

Application - a series of questions which must be completed by the 'applicant', (including the supply of supporting information and attachments) before a decision, via review, is approved for the purposes of confirming financial support.  

Approval - written notification of Council's funding support including any terms and conditions detailed within the application.

Purpose - the specific purpose for which funding shall be made, as a documented part of the assessment, approval and acquittal process.

Acquittal - a series of questions, including the supply of supporting information and attachments which requires the applicant to demonstrate and report how Council's funding support was used for the approved purpose/s.

Council staff involved with reviewing insurance payment forms are not technical specialists. If you experience technical difficulties (i.e. you can't submit the form), then you should make contact with the SmartyGrants help desk to help resolve your query. 

Phone: (03) 9320 6888 
Support Desk Hours: 9:00am - 5:00pm AEST, Mon - Fri. or E-mail: service@smartygrants.com.au

Some other tips from our team:

1) Take a few minutes to become familiar with the entire form's contents. This will help provide a guide as to the length of time it may take to complete. Depending on your organisation/group's legal status, you may have to attach several supporting documents.

2) Make sure you know when (date and time) you're required to submit this form. This will help avoid that last minute rush for responses and documents.

3) Please attach all required documentation directly to this form. If you approach a question, and you're not sure what's required in the response, our Administration Team recommend you contact Council on 131 872 and request to speak with an Officer from the Community Development Team before attempting to submit your form. 

4) Review and re-check. Make sure to 'Save Progress' as you progress through each of the pages. The form must be free of errors and omissions before you attempt to 'Submit'.

5) Due dates for each form will be noted in your 'My Submissions' tab.

6) Changes to Committee Members throughout the year: If any Committee Members listed in the Funding Agreement contacts list change during the funding year, please call 131 872 and request to speak with Fiona Mann or provide the changes in details via email to fiona.mann@tr.qld.gov.au.

Your organisation will also be able to provide details of any changes to your organisation's name, legal status, ABN, Bank Account details or changes in any of the Committee Members or Main Contact Person for this application in the 2026/27 Core Insurance Certificates of Currency Form and the Core Insurance Support Attendance/Acquittal Form.

1) Core Support Insurance Payments are contingent upon the recipient complying with all relevant Terms & Conditions listed below (A, B & C). 

2) All relevant information must be submitted in the correct format within the timeframe specified in this Funding Agreement.

3) Failure to comply with the 'Terms and Conditions' throughout the agreed term, shall void eligibility for future Core Support Insurance payments.

A. 2026/27 Funding Agreement/Tax Invoice Form:
- Complete all organisation detail and Committee / Main Contact Persons' detail questions and upload your organisation's Tax Invoice (for the cost of the 2025/26 Public Liability, Associations Liability and Volunteers Liability policies). The maximum claimable amount is claimable amount of $1,745.24 plus GST if applicable.
- To be completed and submitted via your SmartyGrants login by no later than Friday 13th November 2026.

B. 2026/27 Insurance Certificate of Currency form:
- Upload the three (3) Certificates of Currency (for the 2026/27-year renewal period), Tax Invoices and Receipts for Public Liability, Associations / Management Liability and Volunteers / Personal Accident Liability cover) to the 2026/27 Insurance Certificate of Currency form. To be submitted via your SmartyGrants login no later than six (6) weeks after your insurance renewal date or sooner if you have already renewed the three (3) policies for this financial year.

C. 2026/27 Core Insurance Attendance / Acquittal Form:
Complete the Attendance Reporting table and any other questions contained in this form. You will be required to include details of how your organisation has Acknowledged Council's Insurance Support funding (E.g. A Certificate of Appreciation displayed within the hall / announcement at event or social media announcement), and Submit this form via your SmartyGrants login by no later than 5pm on 30 June 2027.

In the 2026/27 financial year, funding will be provided according to the insurance premium costs (Public Liability, Associations Liability & Volunteers Liability only) for the 2025/26 financial year (last financial year), up to a maximum amount of $1,745.24 (inclusive of GST noted on your insurance policy fees), upon the return of this Funding Agreement Form.

In the 2026/27-financial year, your organisation will receive one (1) payment of funds only based on the total cost of the 3 required insurance policies (inclusive of GST listed on your insurance policy Tax Invoices from your insurer) in the 2025/26-year. No top up payments will be made if there has been an increase in premiums in 2026/27 policy fees.

The maximum claimable amount is $1,745.24 (inclusive of the GST listed on your insurance policy Tax Invoices from your insurer) if your policy fees are $1,745.24 or higher. If your organisation is registered for GST, you will be paid 10% GST on top of the 2025/26 fees or on top of the $1,745.25 if your organisation qualifies for the maximum claimable amount. A premium calculation tool is included in the Funding Agreement form to assist with calculating the amount to be included on your Tax Invoice Form.

The amount your organisation is to be paid has been advised via an email from Fiona Mann, sent via the SmartyGrants Portal. This amount has been calculated from your 2025/26 Certificate of Currency Insurance Form - Insurance policy documents and has already been pre-populated in this Funding Agreement form to assist with accuracy and processing times for both your organisation and the TRC Officer reviewing this form.

Your 2026/27 Funding Agreement form will require you to enter details of your organisation, along with your Committee Members' details and upload a Tax Invoice from your organisation, to Toowoomba Regional Council to enable the payment of approved funds.

Certificates of Currency, Tax Invoices and Receipts from your insurer are to be returned once renewal for the 2026/27 year has taken place and are to be uploaded to your 2026/27 Insurance Certificate of Currency Form. This form will be added to your organisation's Application for the 2026/27-year, once your 2026/27 Funding Agreement/Tax Invoice Form has been Submitted, Reviewed and found to be complete by the Administration Officer of Community Development.

Examples:

1. NON-GST registered organisations:

E.g. 1. If the total cost of your insurance premiums (Public Liability, Associations Liability & Volunteers Liability) for the 2025/26 financial year was $1,489.00 inclusive of GST, this will be the amount your organisation is eligible to claim. This is the amount of funding to be included in your organisation's Tax Invoice (within the Funding Agreement form) to claim your funding allocation. No GST is to be noted on your organisation's Tax Invoice to Toowoomba Regional Council.

E.g. 2. If the total cost of your insurance premiums (Public Liability, Associations Liability & Volunteers Liability) for the 2025/26 financial year was $1,789.00 inclusive of GST, your organisation is only eligible to claim $1,745.24 with NO GST to be listed on the Tax Invoice from your organisation to Toowoomba Regional Council. This is the amount of funding to be included in your organisation's Tax Invoice (within the Funding Agreement form) to claim your funding allocation.

For GST Registered organisations:

E.g. 1. If the total cost of your insurance premiums (Public Liability, Associations Liability & Volunteers Liability) for the 2025/26 financial year was $1,489.00 inclusive of GST, you will be required to enter that amount + GST of 10% to your Tax Invoice. Policies cost $1,489.00 incl GST plus $148.90 (GST) = Total of $1,637.90

If your policies cost $1,789.00, your maximum claimable amount is $1,745.24 incl GST plus 10% GST of $174.52 = Total of $1,919.76

This is the amount of funding to be included in your organisation's Tax Invoice (within the Funding Agreement form) to claim your funding allocation.

(If you are confused about the amount to be included, please call Fiona on 131 872 for clarification.